How do I swap a duty in the Employee Portal?

Note: Before applying for a duty swap you need to identify the employee and duty that you wish to swap with/into

To swap a duty, first you must locate it within your diary. Select Diary on the Employee Portal home screen:

A screen similar to the following will open:

Select the duty you wish to swap out of. A screen similar to the following loads:

After opening the duty in the Diary/Duty Detail view select Swap to load the Diary / Duty Detail / Duty Swap screen:

Complete the First Name, Last Name, Expected Date and Time. Optionally, also include Email and Mobile details.

Select Search (loads a confirmation screen):

Select Confirm to initiate the duty swap. The Duty Swap Request is sent to the employee you wish to swap with. It is also sent to the relevant person in your company who will approve/reject the duty swap.

Note: The other employee needs to approve the duty swap prior to your manager/supervisor approving/rejecting the duty.

You will receive messages in the Employee Portal throughout the duty swap process. If successful, and approved, you will receive a message and see that your duty has changed in your diary.