Setup: Sites - Contract Times - Introduction

The following video demonstrating how to manually set up Contract Times and how to assign employees to them.

How to get there: Set Up | Sites | Contract Times Tab

This is used to store the Contracted Service Delivery requirements for the Site. The information is used for many
different reasons:

• A baseline for budget compliance and comparison reporting

• Automatic creation of Contracted Duties in Timegate Web for Employees to perform. This tracked using Timegate Web Time and Attendance (T&A) Devices

• Formulation of Employee Work Patterns that are used to pay Absence

When a contract has been won, a breakdown of how the contract is to be serviced is normally broken down and documented in a mobilisation document. This is shared with many parties in the business for review.

The Operations Team would then take this information and formulate how the services are to be delivered. This sometime comes from the Incumbent Supplier as a starting point or from the Mobilisation Document proposed and agreed as part of the tender. This may consist of single or multiple shift patterns of different teams of Employees with different skills. For example:

• 1 x Cleaner Monday to Friday 0600-0900

• 24/7 Security Guard on three-week rolling twelve-hour shift pattern

This requirement can be either calculated then entered manually, or populated using the Contract Wizard from a library of Shift Patterns already defined in the system.  

The key areas for this are shown and detailed below.

Screen Layout and Fields

The screen is split into several sections that are all controlled by the Timegate Web Security Function Role assigned to the user. These sections are detailed within this document.

Screen Actions